Delivering outdoor events safely
Are you planning or hosting an event in 2021? If so, it must be COVID-secure and adhere to government guidance
Your event may have happened before, but some elements may need to change this time to ensure you can plan and run an event in line with COVID safety measures.
We ask for your continued support to ensure that all events provide COVID-secure environments. Our Event Safety Advisory Group (ESAG) will assess and provide advice on applications for events in line with relevant government guidance. You will need to complete a COVID risk assessment and management plan to show how you intend to deliver your event as safely as possible and do everything reasonably practicable to minimise the risk to public health.
Events cover a wide range of organised activities, ranging from small community events to large concerts including:
- Carnivals, funfairs, fetes, steam rallies and community fairs
- Display and performing arts, including street art events
- Firework displays
- Flower shows and gardening events
- Literature fairs/festivals
- Outdoor theatres and performing arts
- Pet and animal shows
- Physical activity and leisure events e.g. organised runs, charity events
Things to consider before submitting your application
Your event plan and your COVID-19 risk assessment should cover all the stages of your event from the planning, assembly, opening and taking down. It should apply to everyone involved, from volunteers to visitors, performers to the general public, and all elements of catering, performance areas, attractions and trading stands.
We need to have assurance that the event organiser has put in place reasonable mitigation to ensure:
- social distancing between customers, performers, exhibitors and staff, consider reducing the number of attendees
- staggering entry times, taking steps to avoid queues building up in surrounding areas
- customers attending in groups of up to six people from different households, or a group of two households (unless an exemption applies)
- drawing up cleaning schedules in advance - cleanliness in all areas with a focus on touch points
- customer data can be collected for the purposes of ‘NHS Test and Trace’
- communication on how customers can travel safely to venues in advance of the event, according to the safer travel guidance